OUE Commercial REIT - Annual Report 2021

D. UNITHOLDER RIGHTS AND RESPONSIBILITIES Principle 11: Unitholder Rights and Conduct of General Meetings Principle 12: Engagement with Unitholders Principle 13: Engagement with Stakeholders The Manager’s investor relations policy is to promote regular, effective and fair communication through timely and full disclosure of all material information relating to OUE C-REIT, such as information relating to OUE C-REIT’s performance and developments, through press releases and the publication of its quarterly business updates as well as half-year and full-year results on the SGXNet and the Annual Report. Unitholders are also regularly kept up-to-date on significant events and happenings through the same channels. Information on OUE C-REIT, including the Manager’s investor relations policy, is also available on its website at https://www.ouect.com. Investors can also subscribe to email alerts of all announcements and press releases issued by OUE C-REIT or submit questions at their convenience via an enquiry form on the website. As part of the Manager’s investor relations policy, the Manager maintains regular engagement with Unitholders and also conducts regular briefings for other stakeholders from the wider investment community, such as analysts and media representatives, in conjunction with the release of OUE C-REIT’s results and business updates. During such briefings, the Management will review OUE C-REIT’s most recent performance as well as discuss the business outlook for OUE C-REIT. The Manager will give reasonable access to analysts and the media to help them formulate informed opinions on OUE C-REIT, but will not seek to influence their objective opinions. The Manager also actively engages its stakeholders through a variety of initiatives and channels, including, but not limited to, regular dialogue with and the soliciting of views from the investment community, through group/individual meetings with investors, investor conferences and non-deal investor roadshows facilitated by the Manager’s Investor Relations department and attended by the CEO. The CEO, CFO and senior management of the Manager are present at analyst briefings which are held at least twice a year, to answer questions. More details on the Manager’s investor relations activities and efforts are found on pages 76-77 of this Annual Report. In addition, Unitholders are given the opportunity to communicate their views and to raise pertinent questions to the Directors and to participate effectively in and vote at Unitholders’ meetings. Save as disclosed on page 124 of this Annual Report, all Directors attend Unitholders’ meetings, and the external auditors are also present at Unitholders’ meetings, to address questions about the conduct of audit and the preparation and content of the auditors’ report raised by the Unitholders. In view of the COVID-19 pandemic, the AGM held on 28 April 2021 was convened and held via electronic means pursuant to the COVID-19 (Temporary Measures) (Alternative Arrangements for Meetings for Companies, Variable Capital Companies, Business Trusts, Unit Trusts and Debenture Holders) Order 2020 (“COVID-19 Order”). Alternative arrangements put in place included attendance at the AGM via electronic means such as live audio-visual webcast or live audio- only stream, submission of questions in advance of the AGM, addressing of substantial and relevant questions at, the AGM and voting by appointing the chairman of the meeting as proxy at the AGM). Minutes of the AGM and responses to relevant and substantial questions from Unitholders were subsequently published on SGXNet and made available on OUE C-REIT’s website. In view of the ongoing COVID-19 situation in Singapore, the forthcoming AGM to be held on 26 April 2022 will again be convened and held by way of electronic means pursuant to the COVID-19 Order. Alternative arrangements relating to attendance at the AGM (including arrangements by which the AGM can be electronically assessed via live audio-visual webcast or live audio-only stream, submission of questions in advance of, or “live” at, the AGM, addressing of substantial and relevant questions before, and at, the AGM and voting by appointing the chairman of the meeting as proxy at the AGM) are set out in the Manager’s announcement dated 4 April 2022. The description below sets out OUE C-REIT’s usual practice for Unitholders’ meetings when there are no pandemic risks and the COVID-19 Order is not in operation. The notice of Unitholders’ meeting is dispatched to Unitholders in the manner set out in the Listing Manual. Each item of special business included in the notice of Unitholders’ meeting is accompanied, 137 A N N U A L R E P O R T 2 0 2 1